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Invenia Labs

Invenia Labs

Concierge

Invenia Labs is focused on reducing pollution by optimising the flow of energy on world's electricity grids. We are looking for an experienced and professional Concierge to join our growing team in Cambridge, UK.

We are looking for a highly professional, energetic individual with appreciation for quality, to fill the role of a corporate Concierge at Invenia Labs. The main function of this role is to provide support to organisation as well as its employees, make everything run smoothly, reduce stress, and add efficiency.

As a Concierge at Invenia Labs, you will work closely with other members of the team, supporting and facilitating the day to day operations, making arrangements for services, supplies and various logistics as required. In this role, you will be closely involved in various aspects of operations, such as perks and benefits program, office logistics and facility management, promotional activities, culture development, event planning, etc.

KEY RESPONSIBILITIES:

Travel and Accommodation:

  • Book travel (airplane tickets, call taxi, rent bike etc.)

  • Provide advise and consultation on transportation options, directions, itineraries.

  • Book accommodations.

  • Assist with relocation and moving logistics, arranging legal documents, services, housing.

Company Events:

  • Assist with planning company events onsite (setting up facilities, organising food, entertainment as needed).

  • Assist with making reservation for company related outings or events offsite.

  • Manage guest lists and guest communication.

Business Errands:

  • Run variety of errands as required (shopping, mail, bank, lunches take away, other as required).

Services:

  • Arrange for wide range of service as required.

  • Develop personal and diverse relationships within travel, dining, luxury goods and services industries.

Office Logistics:

  • Maintain general office supplies.

  • Manage facilities (make sure furniture is arranged, water plants, feed office pets, etc).

  • Arrange for facility repairs and maintenance services as necessary.

  • Manage cleaning and janitorial service providers. Maintain kitchen supplies and healthy snacks/drinks supplies.

Team Support:

  • Respond to team requests.

  • Provide additional personal concierge support to individual employees if time is available.

External Events (Attendance or Sponsorship):

  • Manage tradeshow sponsorships, assist with ordering swag, setting up the display, etc.

  • Register company or employees for external events (conferences, meet ups, lectures, workshops).

QUALIFICATIONS:

We are looking for a highly professional, energetic individual with appreciation for quality, to fill the role of a corporate Concierge at Invenia Labs. Should be professional, enthusiastic, self motivated, and have exceptional communication and inter-personal skills. Must be very well organised, with strong multi-tasking abilities and able to work in a fast-paced environment. Should be able to self-direct, take initiative, and be result oriented. Good decision-making skills. Attention to detail and taking pride in quality of their work. Previous experience in concierge role is preferable. Post Secondary education in any subject, is not required but is an asset.

If you are interested in joining our team, please send your CV and Cover Letter to team@invenia.ca to be considered for this role. Please specify 'Concierge' role in the subject line.

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Organisation:  Invenia Labs