Admin and Facilities Assistant

Summary

We are looking for a detail-oriented Admin and Facilities Assistant to support our Business Administration team owing to successful growth both nationally and internationally.

Reporting into the Executive Assistant, you will assist in the day to day management of our offices in Cambridge and Bristol, whilst also assisting employees across the US regions.

This is an exciting and varied opportunity to assist in streamlining the administrative process and obtain international business administrative exposure whilst managing numerous tasks in a proactive manner.

 

Key Responsibilities:

  • Organise and keep up to date a facilities maintenance schedule across all sites

  • Monitor and maintain stock/supplies across all sites

  • Receive and organise post/deliveries

  • Assist with organising internal and external events

  • Ensure we stay H&S compliant and organise relevant training as/when required

  • Prepare for Executive meetings in line with requirements (catering/IT)

  • Manage meeting room bookings, monitoring the calendar and planning ahead to ensure all meetings scheduled run smoothly

  • Arrange employee travel and hotel bookings

  • Support the People Team with onboarding of new employees

  • Support the Executive Assistant with all administrative processes across the business

  • Building and maintaining relationships with key third parties and suppliers

Job requirements

Essential 

  • Strong attention to detail and commitment to providing exceptional levels of service across an organisation

  • Computer literate and competent experience using Apple, Microsoft and GSuite products

  • Excellent communication skills; written, verbal and over the telephone

  • High level of problem solving, organisational and time management skills

  • Flexible approach to working and a team player who contributes to a great working environment

  • Ensuring confidentiality and professional integrity throughout the organisation

  • Organising and maintaining databases, digital filing systems and reporting

  • A positive outlook, service orientation and effective interpersonal skills

 

Desirable

  • Experience in managing aspects of Health and Safety

  • Project management for one-off projects, including tracking project status and budgets

 

  Your Development and Perks

Your development is equally important as our business grows and we offer opportunities including appraisals, career development plans, training courses, feedback sessions through 1-2-1 meetings, knowledge-sharing and cross-training.

Our generous benefits package includes the following:

  • 5% matched contribution pension scheme

  • Some hybrid remote working may be given to suit your lifestyle

  • 25 days annual leave + bank holidays

  • Work From Home allowance to help you create a comfortable working from home environment

  • Extra annual leave between Christmas - New Year’s

  • Company Options Scheme*

  • Paid recommend a friend scheme

  • Monthly Friday lunches on us

  • Unlimited amounts of caffeine

  • Vitality Health core package private healthcare after your probation (also includes mental health cover, employee assistance programme, discounted gym memberships and more)

*Company Options are not offered as part of the package. You may be offered them throughout your employment.

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